The Paperless Automation Team, a collaboration between the Department of the Treasury’s Bureau of the Fiscal Service and the Social Security Administration (SSA), is being recognized for has revolutionizing the management of critical financial documents. Over three years, the team developed an automated system to replace the outdated manual faxing process for over 40,000 documents annually. This initiative has led to several key improvements:

 

• Automated Document Processing: The new program enables electronic transmission and indexing, eliminating the need for manual faxing.

• Compliance and Cost Reduction: By reducing instances of non-compliance and improper payments, the initiative helps protect millions in government funds.

• Time and Resource Savings: The project saves approximately 600 man-hours each year and eliminates the use of over 100,000 pages of paper and around 100 toner cartridges.

• Enhanced Accuracy and Efficiency: Clearer document images and automated workflow processes reduce errors and streamline operations.

 

These advancements benefit the public by ensuring financial integrity, supporting environmental sustainability, and enhancing overall efficiency and accuracy in document handling.